Tatra Photography – Terms & Conditions
To make a booking you must send us a signed, completed Booking Form and a deposit of 25% of your selected travel arrangements (minimum £ 200 or equivalent). We will then invoice you for the remainder of the cost, which you must pay not later than 12 weeks before departure. Tours under the value of £3000 the final balance is 10 weeks. If you book less than 12 weeks before departure, full payment must be made on booking. The booking is not accepted and no contract exists until the date shown on the confirmation issued by Tatra Photography. Notification of cancellation must be made to the Company in writing.
Bookings made by credit card more than 10 weeks before departure will not be deemed accepted until we have received a signed booking form in our office and we have issued a confirmation. If a signed booking form is not received within 10 days of the booking being made, the booking will be deemed cancelled, the deposit will be forfeit and the place will be released for resale. Bookings made by credit card less than 12 weeks before departure (i.e. when full payment is due in booking) will be subject to the cancellation conditions below regardless of whether a booking form has been received in our office.
If you do not pay the balance of your holiday cost within 12 weeks of departure your booking will be terminated and you will lose your deposit.
The person who signs the booking form is the ‘lead name’. He or she must be over 18 and jointly and/or severally responsible for payment of the total holiday price together with any amendments made to the booking and subsequent cancellation or amendment charges that may be payable. He or she also agrees to provide full and accurate information to the remainder of the party in relation to the booking. By signing the booking form, it is confirmed that himself and/or herself and all the other members of the party, including any that may be added at a later date, agree to be bound by these conditions. When you book your Holiday you will have to pay either the deposit per person dependant on the package booked; or the full cost of the Holiday if it is 8 weeks or less before date of travel. Any special requests other than those, which are a standard part of your Holiday, have to be advised to us at the time of booking your Holiday. We will endeavour to pass this information to the Companies or third parties with whom we operate. Any such action or note made of your request on the invoice confirms the fact that we have received your request but does not and should not be deemed to be a guarantee that either we or the relevant supplier or third party with whom we have contracted can or will meet with your request. Where possible we will try to help but no guarantee as to any requests given or noted on your invoice unless we have specifically confirmed the request separately in writing.
When you receive the confirmation invoice please check the details carefully and inform us immediately if anything is incorrect. Spelling of names etc, is particularly important. Names on travel documents must exactly match those shown in passports – we cannot accept responsibility if an airline or other supplier refuses boarding because the name(s) shown in your passport differ from those on your ticket. Payment for all monies due, including any surcharge, must be paid to us no later than 12 weeks before tour departure.
If you do not pay the balance by the due date your booking will be cancelled and you will forfeit your deposit. Travel documents will be sent to you approximately 2 weeks before the departure of your tour. Travel documents will not be issued unless final payment has been received and any cheques have cleared. We cannot accept any liability for tickets lost in the post.
In the case of any booking made within 30 days of departure, your travel documents will be available for collection at our offices or, upon payment of a fee of £5 per person, will be sent to you by Royal Mail Special Delivery. If you elect to have documentation sent by Royal Mail, which is subsequently lost in transit, you will then be liable for courier costs in addition to a re-issue charge (which will be a minimum of £35 and may be up to the cost of the ticket).
If you live outside the UK we will send your travel documents by courier and will add a charge of approx. £30 to your booking (this charge is variable depending on your country of residence). It is imperative that you re-confirm the reservations, timings and check-in details of your flight with the airline concerned at least 72 hours before departure. This applies to your outward flight from the UK and to your return flight. If you miss a flight or suffer any disruption as a result of not following our instructions as to reconfirmation, we will have no liability to you.
When you buy an ATOL protected flight or flight inclusive holiday from us you will receive an ATOL Certificate. This lists what is financially protected, where you can get information on what this means for you and who to contact if things go wrong.
We, or the suppliers identified on your ATOL Certificate, will provide you with the services listed on the ATOL Certificate (or a suitable alternative). In some cases, where neither we nor the supplier are able to do so for reasons of insolvency, an alternative ATOL holder may provide you with the services you have bought or a suitable alternative (at no extra cost to you). You agree to accept that in those circumstances the alternative ATOL holder will perform those obligations and you agree to pay any money outstanding to be paid by you under your contract to that alternative ATOL holder. However, you also agree that in some cases it will not be possible to appoint an alternative ATOL holder, in which case you will be entitled to make a claim under the ATOL scheme (or your credit card issuer where applicable).
If we, or the suppliers identified on your ATOL certificate, are unable to provide the services listed (or a suitable alternative, through an alternative ATOL holder or otherwise) for reasons of insolvency, the Trustees of the Air Travel Trust may make a payment to (or confer a benefit on) you under the ATOL scheme. You agree that in return for such a payment or benefit you assign absolutely to those Trustees any claims which you have or may have arising out of or relating to the non-provision of the services, including any claim against us, the travel agent (or your credit card issuer where applicable). You also agree that any such claims may be re-assigned to another body, if that other body has paid sums you have claimed under the ATOL scheme.
If, after our confirmation has been issued, you
- (I) make a change to your existing booking, we will charge an amendment fee of a minimum of £30 per booking for each change or
- (II) wish to change to another of our tours or change departure date, we will try to make the changes, provided that notification is received in writing at our offices from the lead name at least 60 days before departure and you pay a minimum of £40 per person to cover our administration costs. Any alteration, whether a change to an existing booking or a change to another tour or departure date, will be subject to payment by you of any costs imposed by any of our suppliers providing the component parts of the tour. Any alteration by you within 60 days of departure will be treated as a cancellation of the original booking and will be subject to the cancellation charges set out in Clause 4 below.
Where you are unable to travel for genuine reasons you can transfer your booking to another person, subject to the following:
- you must notify us in writing at least 35 days before departure; and
- your request is accompanied by written proof of your reason for being unable to travel (such as a doctor’s certificate), all original travel documents which you have received and the full name and address of the transferee; and
- the transferee must fulfill any conditions that apply to the booking; and
- payment by you of an administrative charge of a minimum of £40 per person and all costs which those supplying your travel arrangements impose. Both the transfer or and transferee are jointly and severally liable for all payments outlined above. Some airline carriers treat name changes as cancellations. Accordingly you will be required to pay for the cost of a new ticket.
Before you enter into a contract with us, we reserve the right to change any of the facilities, services or prices described in our brochures or website. If a change occurs you will be advised at the time of booking.
It is unlikely we will have to make any changes to your tour after you book. However, we plan the arrangements many months in advance and may occasionally have to make changes. Most changes are minor. Flight timings and carriers shown in the brochure are subject to change. A change of carrier or flight timings will not be considered a major change. If a major change becomes necessary, we will advise you of the change as soon as possible. Whether a change is ‘major’ depends on the nature of the tour and may include: alteration to the scheduled departure or return time of your flight by more than 12 hours; a change to a lower standard of accommodation; or a change of departure airport (excluding a change between London airports). In all cases, except where a major change arises from circumstances amounting to force majeure or consolidation (see below), we will pay you, as a minimum, compensation as detailed below:
|Period before departure within which a major change is notified to you||Compensation per person|
|Before balance due date||Nil|
|Between balance due date and 14 days before travel||£30.00|
|Between 13 days and the date of travel||£40.00|
Important notes: Compensation will not be payable if we are forced to cancel, or in any way change your tour for reasons of consolidation or force majeure, namely war, threat of war, riot, civil strife, industrial dispute, terrorist activity, health epidemics, natural or nuclear disaster, fire or adverse weather conditions or other similar events beyond our control and that of our suppliers. A change of tutor due to unforeseeable circumstances is not classed as a major change. Consolidation refers to the fact that the operation of the tour is dependent on a minimum number of persons booking the tour. If that number is not achieved, we reserve the right to cancel the tour. We will not however, cancel a tour for reasons of consolidation less than 4 weeks before the departure date. We strongly recommend that you make no travel arrangements to your point of departure from the UK until such time as your travel itinerary has been confirmed. If you make such arrangements which you are then unable to use due to a change in your itinerary we shall not be liable to you for the cost of those arrangements.
Our obligations, and those of our suppliers providing any service or facility included in your holiday, are to take reasonable skill and care to arrange for the provision of such services and facilities and, where we or our supplier is actually providing the service or facility, to provide them and to do so with reasonable skill and care. You must show that reasonable skill and care has not been used if you wish to make any claim. Standards of, for example, safety, hygiene and quality vary throughout the transport and destinations that your holiday may involve. Sometimes these standards will be lower than those which would be expected to be found in the UK. The services and facilities included in your holiday will be deemed to be provided with reasonable skill and care if they comply with any local regulations which apply (such as, for example, those of the Civil Aviation Authority), or, if there are no applicable local regulations, if they are reasonable when compared to the local standards and customs.
For claims which do not involve death or personal injury, we accept, and will only have, liability should we or our suppliers fail to satisfy the obligations detailed above. If we have liability we will pay you reasonable compensation (limited to 3 times the value of your holiday) if your enjoyment of the tour is adversely affected. Any sums received by you from suppliers such as from airlines due to the Denied Boarding Regulations 1992 (in this case sums paid by the airline constitute the full amount of your entitlement to compensation for all matters flowing from the airline’s actions) will be deducted from any sum paid to you as compensation by us.
For claims which involve death or personal injury as a result of an activity forming part of your holiday, we accept, and will only have liability should we or our suppliers fail to satisfy the obligations detailed above. If we have liability, we will pay you reasonable compensation.
We shall have no liability where the cause of the failure to provide, or failure in, your holiday or any death or personal injury you may suffer is not due to any fault on our part or that of our servants, agents or suppliers, because it is either attributable to you, or attributable to someone unconnected with your holiday and is unforeseeable or unavoidable, or is due to unusual or unforeseeable circumstances beyond our control, the consequences of which could not have been avoided even if all due care had been exercised, or an event which neither we, nor our servants, agents or suppliers could have foreseen or forestalled.
If any international convention applies to or governs any of the services or facilities included in your holiday arranged or provided by us, or provided by any of our suppliers, and you make a claim against us of any nature arising out of death, injury, loss or damage suffered during or as a result of the provision of those services or facilities, our liability to pay you compensation and/or the amount (if any) of compensation payable to you by us will be limited in accordance with and/or in an identical manner to that provided for by the international convention concerned (in each case including in respect of the conditions of liability, the time for bringing any claim and the type and amount of any damages that can be awarded).
International Conventions which may apply include: in respect of international air travel, the Warsaw Convention 1929 (including as amended by the Hague Protocol of 1955 and by any of the additional Montreal Protocol of 1975) or the Montreal Convention 1999; in respect of rail travel, the Berne Convention 1961; in respect of carriage by sea, the Athens Convention 1974; in respect of carriage by road, the Geneva Convention 1973; and, in respect of hotels, the Paris Convention 1962. Copies of the relevant conventions are available on request. For the avoidance of doubt, this means that we are to be regarded as having all benefit of any limitations of compensation contained in any of these Conventions or any other international conventions applicable to your holiday.
If you choose to issue court proceedings in respect of a claim against us, you must do so within 1 year of your return from holiday or within 1 year of first discovering the matters giving rise to the claim, if this is later. If you do not, then our liability to you will be limited in all cases to the sum of £100.
Other than a set out above, and as is detailed elsewhere in these booking conditions, we shall have no legal liability whatsoever to you for any loss, damage, personal injury or death which you suffer arising directly or indirectly from any aspect of your holiday.
Air Carrier liability for passengers and their baggage: This information notice summarises the liability rules applied by Community air carriers as required by Community legislation and the Montreal Convention.
Compensation in the case of death or injury: There are no financial limits to the liability for passenger injury or death. For damages up to approximately £80,000, the air carrier cannot contest claims for compensation. Above that amount, the air carrier can defend itself against a claim by proving that it was not negligent of otherwise at fault.
Advance payments: If a passenger is killed or injured, the air carrier must make an advance payment, to cover immediate economic needs, within 15 days of the identification of the person entitled to compensation. In the event of death, this advance payment shall not be less than approximately £13,000.
Passenger delays: In case of passenger delay, the air carrier is liable for damage unless it took all reasonable measures to avoid the damage or it was impossible to take such measures. The liability for passenger delay is limited to approximately £3,300.
Baggage delays: In case of baggage delay, the air carrier is liable for damage unless it took all reasonable measures to avoid the damage or it was impossible to take such measures. The liability for baggage delay is limited to approximately £800.
Destruction, loss or damage to baggage: The air carrier is liable for destruction, loss or damage to baggage up to approximately £800. In the case of checked baggage, it is liable even if not at fault, unless the baggage was defective. In the case of unchecked baggage, the carrier is liable only if at fault.
Higher limits for baggage: A passenger can benefit from a higher liability limit by making a special declaration at the latest at check-in and by paying a supplementary fee. Complaints on baggage: If the baggage is damaged, delayed, lost or destroyed, the passenger must write and complain to the air carrier as soon as possible. In the case of damage to checked baggage, the passenger must complete a Property Irregularity Form at the airport and write and complain within seven days, and in the case of delay within 21 days, in both cases from the date on which the baggage was placed at the passenger’s disposal.
Liability of contracting and actual carriers: If the air carrier actually performing the flight is not the same as the contracting air carrier, the passenger has the right to address a complaint or to make a claim for damages against either. If the name or code of an air carrier is indicated on the ticket, that air carrier is the contracting air carrier.
Time limit for action: Any action in court to claim damages must be brought within two years from the date of arrival of the aircraft, or from the date on which the aircraft ought to have arrived. The basis for the rules described above is the Montreal Convention of 28 May 1999, which is implemented in the Community by Regulation (EC) No 2027/97 (as amended by Regulation (EC) No 889/2002) and national legislation of the Member States.
The safety of every individual travelling in our groups is of paramount importance. We follow strict procedures to ensure that all necessary precautions are taken to avoid risk and safeguard the wellbeing of all who travel with us. The objective is to provide a tour that is safe, enabling and encouraging a positive, pro-active approach to safety standards worldwide.
Health & Safety
Prior to confirming tour arrangements, all accommodation, transport and visits are checked to ensure they comply with the statutory risk regulations required in that location and pass the stringent standards of our risk assessment evaluation. These checks are carried out regularly to ensure the standards are maintained either by our own qualified staff or local agents.
The validity of these is verified annually by our own staff or agents acting on our behalf who hold a specific brief relating to our requirements and standards. It is, additionally, a requirement that all suppliers used by us are adequately insured and hold the necessary legal liability insurance cover.
No accommodation will be booked or paid for prior to health, safety and security checks being made. All accommodation will have been checked either by ourselves. We have confirmation that the hotels we use have certificates to cover all the essential features of health and safety such as fire certificates or the local equivalent, appropriate insurance cover and are checked for potential risks as laid out in our accommodation risk assessment form.
Please note that smoke alarms are not mandatory in every country. Certain accommodation units used may not be equipped with smoke detection systems. For further safety information about your tour accommodation please contact us. You may wish to take your own mobile smoke alarms with you on tour – these can be purchased from most DIY centres throughout the U.K.
HEALTH & SAFETY REGARDING AIR TRAVEL
We would remind all tour participants travelling on our programmes that they should co-operate with Airline staff at all times. Under no circumstances should personal or group safety be deliberately put at risk. Please note when packing that the following items are prohibited on board your flight: Toy or replica guns (plastic or metal) / Household cutlery / Knives with blades of any length (including steel nail files) / Paper knives / Razor blades / Tradesman’s tools / Darts / Scissors of any size / Knitting needles / Sporting bats (including rackets, cricket bats and golf clubs) / Billiard, snooker or pool cues / Catapults / Corkscrews with blades attached / Hypodermic needles. All such items should be packed in your main luggage and checked in prior to departure. Please note that current regulations can change from time to time so it is advisable to seek up-to-date information for the relevant airport (the internet being a good source).
Passengers who require the use of hypodermic needles for medical reasons (eg. Diabetes and Allergies) will be asked for written proof by the airline, such as a doctor’s letter.
HEALTH & SAFETY REGARDING COACH TRAVEL
All coach operators used have current and valid Operating Licenses and Adequate Public Liability Insurance cover. All UK coaches will be provided with seat belts, though this is not always the case in Europe, especially on airport transfer coaches. Please note that coaches in the USA do not have the facility of seat belts.
Drivers hours are strictly adhered to.
Each coach company has their own emergency procedures in place to deal with situations and breakdowns. Drivers are continually assessed to ensure competency, legal requirements and defensive driving techniques. Routine license checks ensure compliance with the requirements for the driving of PCV vehicles.
Overseas coach companies are required for transfers, we will only hire from reliable and established companies who have a proven record of excellence with us.
To ensure your safety when travelling by coach, we kindly request that all tour participants:
- Remain seated when the coach is mobile
- Use the seatbelts provided
- Make note of emergency exits and glass-breaking tools
- Avoid carrying glass bottles on board
- Avoid opening emergency exits or pressing alarm buttons except in emergencies
- Avoid distracting the driver(s) by talking to them unnecessarily while the coach is in motion
- Are aware of the direction of oncoming traffic when boarding or alighting the tour coach
- Remain seated in the event of breakdown and follow their driver’s instructions
- Understand that onboard toilet facilities are for emergency use only (comfort stops will be made)
- Will be liable for any reported damage to the tour coach while on tour
- Help maintain a clean and healthy standard on board their tour coach at all times
- Understand that we cannot accept responsibility for personal items left on board
A strict NO SMOKING policy for all passengers
HEALTH ADVICE FOR TRAVELLERS
The Health Advice For Travellers booklet can be obtained from your nearest Post Office. It is designed to help you enjoy a healthy journey and to deal successfully with any medical emergencies which might arise. The booklet contains essential information and advice on:
- How to avoid the need for health care when abroad
- How to plan for healthy travelling
- How to obtain emergency medical treatment in countries throughout the world
- How to obtain a European Health Insurance Card (EHIC), which will provide you with free or reduced-cost emergency medical treatment in countries within the European Economic Area (EEA).
European Health Insurance Card – You can apply for an EHIC free of charge by:
- By calling 0845 606 2030
- By picking up an application form from the Post Office
- Via the the European Health Insurance Card website
Only one application by either post / internet or telephone is necessary. In order to apply ensure you have the NHS or National Insurance Number, Surname/Family Name, Forenames and Date of Birth of each applicant. The cards are valid indefinitely unless you change your address.
Please note it is our experience that not all countries, clinics and hospitals accept an EHIC under every medical situation. Notable exceptions are the USA, China and Russia. We do recommend that Party Leaders carry sufficient funds (cash or credit cards) to cover any additional costs that may be incurred and claim a refund through insurance upon their return to the UK. In such instances all receipts should be kept (e.g. taxi to/from hospital) to assist with the insurance claim.
We recommend that tour participants consult their own GP or a recognised Travel Heath Advice centre for latest advice on inoculation requirements. We will require that tour participants with special medical or dietary conditions be declared on the appropriate final documentation.
No individual under the age of 18 years of age should consume alcoholic drinks unless express written permission from a parent or guardian can be produced. Where local minimum age limits differ to the UK, we still regard our groups as representatives of the UK and therefore UK rules regarding alcohol consumption will be applied. No party member, whether of age or under age, should consume alcohol to excess as this presents a serious health and safety risk. Under no circumstances should alcohol be consumed on tour transport.
No individual under the age of 16 years of age should smoke. Where local minimum age limits differ to the UK, we still regard our groups as representatives of the UK and therefore UK rules regarding smoking will be applied. No party member, whether of age or under age, should smoke in accommodation bedrooms as this presents a serious fire risk, nor should they behave in any other way that might present a fire hazard. Smoking should always be restricted to designated areas. No smoking is permitted on tour transport.
Use or abuse of drugs and banned substances, or possession of the same, is forbidden under all circumstances.
Personal Conduct All tour participants should act in a responsible fashion during their tour and should not behave in a way likely to cause damage to property or damage or offence to other people. Any damage will be charged directly to those responsible for the person and we will be unable to assist with the funding of such payments.
TERMINATION OF THE TOUR
We reserve the right at all times to terminate the tour if the behavior of any party member is considered by the company, or by any other person in authority, likely to cause offence, distress, danger, damage or annoyance to other clients, company employees any third party or damage to property. In the event of such a termination our responsibility for the tour will cease, we will have no further contractual obligations to you including return travel and we will be under no liability to make refunds or meet any costs or expenses by you as a result. Any damage will be charged directly to those responsible and we will be unable to assist with the funding of such payments.
This is Adventure travel and many of our holiday destinations are in remote areas, within under-developed countries, where events are less predictable than is usually the case for example, Western/Easterm Europe or North America. The unexpected is normal in these areas and, despite painstaking planning and organisation, our adventure holidays can never be taken for granted like regular holidays. Many of the places that we visit do not have the same quality of emergency health and safety services that we are used to in the developed world. Internal flights can be cancelled, road transport is generally uncomfortable and unreliable, and hotels often do not approach the standards of the West.
IF YOU ARE NOT PREPARED FOR THIS, YOU SHOULD NOT TRAVEL WITH US.
This unpredictability also means that the itineraries that we put forward for each of our holidays should be seen as statements of intent, rather than as contractual obligations. A variety of factors, including weather, transport difficulties and political instability, might dictate that we change any itinerary. The trip leader will make any changes that are necessary, after consultation with the group. Only rarely will such changes be significant, and we will always do everything within our powers to minimise the effects of the enforced changes. We cannot be held responsible for the results of changes or delays, irrespective of how they are caused.
- If you cancel your booking more than 10 weeks before departure we will not refund your deposit, all deposits are non refundable and non transferable.
- The Client may, by notice in writing, cancel his booking at any time. In the event of cancellation after the booking has been confirmed, the following cancellation charges are payable;
- 90 days or more prior to departure = loss of booking deposit
- 0-55 days = 100% of the total cost of the holiday
- Cancellation must be in writing signed by the person who signed the booking form and will be acknowledged by Tatra Photography.
- We will let you know as soon as we can if, through no fault of your own, we are forced to significantly alter or cancel your holiday. In these circumstances you can choose one of the following options. a) cancel your holiday and receive a full refund; b) accept a substitute holiday if we are able to offer you one. If the substituted holiday is of a lesser value, we shall also refund you the difference in price; If appropriate we will also compensate you for the inconvenience unless the alteration or cancellation is because there are insufficient numbers to run the holiday or if the alteration or cancellation has come about because of unavoidable, unusual and unforeseeable circumstances beyond our control. We shall not be liable to you for any incidental expenses incurred by you as a result of any arrangements that you may have made, if you have made those arrangements before we have sent you final confirmation of your itinerary and previously advised you against incurring such expenses.
- Your booking deposit and balance of the holiday cost are held in a account until you return from holiday. This means your money will be refunded if your holiday does not take place for reason of our insolvency.
- Any flights forming part of the holiday arrangements are subject to the conditions of the carrying airline, which in most cases limit the airline’s liability to the passenger in accordance with International Law and conventions. Tatra Photography is a trading name of Mountain Paradise Ltd, registered in England 04946022, VAT No 900 5582149. Tatra Photography is a bonded holiday operator licensed by the CAA, ATOL 6404. In the unlikely event of our insolvency, the CAA will ensure that you are not stranded abroad and will arrange to refund any money you have paid to us for advance booking. Please note that ATOL bonding only applies to bookings made within the UK that include international flights from the UK. For further information visit the ATOL website at www.atol.org.uk
- The accommodation provided is only for the use of Clients shown on the booking form and sub-letting, sharing or assignment is prohibited.
- All damages and breakages will be charged to the Client and must be paid for before vacating the accommodation. The Client undertakes to behave in an orderly fashion and not to disrupt the enjoyment of other Clients or in any way harm the reputation of Tatra Photography. The holiday of any Client in breach of this clause shall be terminated forthwith and Tatra Photography shall have no further contractual obligations towards him or her.
Before you come on the holiday you must be covered by insurance, which must include adequate cover for baggage, medical expenses and the cost of repatriation, should you become too ill to continue, including helicopter rescue and air ambulance. If you join the holiday without adequate insurance you may not be allowed to continue on the holiday, with no right of refund. Any claims concerning matters for which you are insured must be directed to your insurers.
- Tatra Photography agrees to use all reasonable endeavours to provide the booked holiday as described on the web site, but will not be responsible if, having used all reasonable endeavours, it is unable to do so.
- Tatra Photography accepts no liability (except where Tatra Photography is proved not to have used due diligence) for any loss or damage incurred or suffered by any Client in connection with any mode of transport in any way arising out of the holiday.
- All baggage and personal possessions remain at all times and in all circumstances at the owner’s risk except where Tatra Photography has proved not to have used due diligence.
- Whilst Tatra Photography uses due diligence in its efforts to ensure that all descriptions of, or any information in relation to, holidays supplied to Clients are accurate, it shall not be liable in the event that an aspect of the holiday fails to comply with any description of information even if the Client specifically relied on that particular aspect in choosing or booking the holiday, provided Tatra Photography has used due diligence.
We are not always in a position to confirm the aircraft type, airline and airport of destination which will be used in connection with your flight at the time of booking. Any change in any of these details where given will not entitle you to cancel or change to other arrangements without paying our normal charges. In the unlikely event of a change to your confirmed overseas airport, we will of course arrange for you to be transported to and from the alternative airport without any additional cost to you.
Flight timings are particularly outside our control. They are set by airlines and are subject to air traffic control restrictions, weather conditions, potential technical problems and the ability of passengers to check in on time. The times stated on your confirmation invoice are provisional and we cannot guarantee that flights will leave at these times or, indeed, at the times shown on your tickets. We cannot be held liable for any delay which is due to any of the reasons (which includes the behaviour of any passenger(s) on the flight who, for example, fails to check in or board on time). In addition, we will not be liable for any delay unless it has a significant effect on your holiday arrangements. In certain circumstances you may be able to make a claim under the insurance policy arranged by us, if you have taken our insurance, and we would refer you and your party to the terms of that policy. Notwithstanding the above, Specific instructions relating to departure and travel arrangements will be sent with the air or other travel tickets approximately 2 weeks before departure. It is your responsibility to ensure that all members of your party are in possession of all necessary travel and other documents before departure. We regret we cannot accept any liability if you are refused entry into any transport or into any country due to failure on your part to carry correct documentation. If failure to have any necessary travel or other documents results in costs, expenses, fines, surcharges or other financial penalty being imposed on or incurred by us, you will be responsible for reimbursing us accordingly.
If we need any other personal details, we will tell you before we obtain them from you. We need to pass on your personal details to the companies and organisations who need to know them so that your holiday can be provided (for example your airline, hotel, other supplier, credit/debit card company or bank).
We would also like to store and use your personal details for future marketing purposes (for example, sending you a brochure or details of a promotion). All details you give us in connection with your booking (including those relating to any disability or medical condition or your religious beliefs ) will be kept but we will obviously only use names and contact details for marketing purposes. Occasionally, we may sell clients names and contact details to other companies or organisations who offer goods or services which we feel may interest you. If you do not want us to do any or all of these things, please let us know as soon as possible.
We promise to keep all personal details you give us in connection with your booking confidential except as set out above. We will confirm the details we hold about you on request. We have appropriate security measures in place to protect this information.
Who is most at risk from DVT? People with a history of thrombosis, women taking an oral contraceptive pill or who are pregnant, those recently hospitalised, smokers, the obese, some patients with congestive heart failure and people with malignant disease. Dehydration may exacerbate the problem.
What can I do to reduce the risk? Exercise your feet and legs from time to time, or walk around if that is possible. Elastic stockings may be helpful. Drink plenty of non-alcoholic liquids to prevent dehydration. See your doctor if you believe you might be particularly prone to DVT.